Driver qualification file softwareYour drivers, your trucks, your FMCSA record. One place, always audit-ready.

FileReady keeps every driver qualification file current, every unit on its maintenance schedule and your roadside record in view, and tells you what needs attention before an investigator does.

Book a 20-minute walkthrough Check your safety snapshot →

< 30 min

To your first compliance score

90 · 60 · 30 · 7

Days-out expiration alerts

No login

For drivers to upload

AES-256

Encrypted at rest

Why it matters

A lapsed medical card parks a driver.

A driver without a current medical certificate isn't qualified to operate. Finding out at roadside means a load that doesn't move.

49 CFR §391.41

Each missing record is its own violation.

An incomplete driver file or a skipped annual review is cited separately, and civil penalties add up across a fleet.

49 CFR Part 386, App. B

Your roadside record is public.

FMCSA publishes out-of-service rates by USDOT number. Shippers, brokers and insurers look before they call.

FMCSA SAFER

The platform

Three jobs your compliance team does today in three places.

Driver files, the trucks they drive, and the record FMCSA keeps on both. One login, one set of alerts.

49 CFR Part 391

Driver Files

AI checks every upload against §391
Live score per driver and fleet
Alerts at 90, 60, 30 and 7 days

See how it works

49 CFR Part 396

Fleet

Maintenance by miles, hours or days
Registration, insurance, annuals on file
15-day roadside repair clock

See how it works

FMCSA roadside data

Safety Score

OOS rates next to the national average
Every roadside inspection, filterable
Included in every plan

Check your USDOT number

Driver Files · Part 391

Every driver qualification file. Always audit-ready.

AI checks each upload against the right §391 requirement and reads the expiration date for you.
A live score for every driver and for the fleet, with the exact list of what is missing.
Drivers upload from a secure link. No app, no password.
Forms built in: employment application and HOS statement, signed on screen. Clearinghouse queries tracked too.
One-click DOT export, organized the way an investigator reads it.

Alerts · next 30 daysSample data

Driver	Item	Due
Kevin Park	Annual MVR§391.25	4 days ago
Andre Wilson	Medical certificate§391.45	in 21 days
Luis Ortega	Driver's license§391.11	in 27 days
Maria Delgado	Clearinghouse annual query§382.701	in 30 days

Maintenance · upcomingSample data

Unit	Service	Due
131 · Tractor	Roadside repair certification§396.9(d)(3)	in 2 days
207 · Tractor	Annual inspection§396.17	in 9 days
114 · Tractor	Oil and filter	1,200 mi
T-09 · Trailer	Registration renewal	in 41 days

Fleet · Part 396

Every unit on schedule. Every document on file.

Maintenance by miles, engine hours or days, whichever comes first, per unit or per schedule.
Log service and odometer readings as the work happens. Due dates recalculate on their own.
Registration, insurance and annual inspection stored per unit, with expiration alerts.
Roadside violations track the 15-day corrected-copy deadline, with a reminder before it lapses.
Import your whole fleet from a spreadsheet in one pass.

Request pricingFleet is an add-on to any plan

Safety Score · FMCSA data

See your record the way a shipper sees it. Try it now.

Out-of-service rates next to the national average, with the inspection count behind each one.
Monthly history, so you can tell a bad quarter from a trend.
Every roadside inspection, filterable to out-of-service, violations or clean.
MCS-150 update reminders before your biennial deadline.
Included in every plan. Pulled from FMCSA by your USDOT number.

How it works

Built for fleets that can't afford a failed audit.

Most fleets manage driver files with spreadsheets, filing cabinets, or generic document storage. FileReady closes the loop on every document, every time.

Upload

Drag-and-drop driver documents. AI validates each file against the correct §391 requirement.

Score

Real-time compliance scores per driver and fleet-wide. Know exactly where you stand.

Alert

Automated expiration alerts for medical certs, MVRs, and annual reviews. Never miss a deadline.

Renew

Request updated documents directly from drivers via secure upload links. Close the loop fast.

Why one platform

One roadside inspection, handled end to end.

With separate tools, an inspection turns into three follow-ups nobody owns. In FileReady it stays on one record.

Day 0
Unit 131 is placed out of service in Ohio
The driver hands in the report. You record it on Unit 131 in a minute, with the PDF attached.
Day 0
The 15-day clock starts
Fleet tracks the corrected-copy deadline on that unit. Once FMCSA posts the inspection, your Safety Score updates too.
Day 3
Service is logged
The shop's work and odometer reading close out the repair on the unit's record.
Day 12
An alert fires if it's still open
Before the deadline, not after a second inspection finds it.

Pricing

A plan for every fleet size.

Safety Score is included in every plan. No contracts, no hidden fees. Request pricing for your fleet.

Starter

Request pricing

Owner-operators · 1 driver

1 driver file
AI document checks
Compliance score
Expiration alerts
Safety Score
DOT exports

Compliance Guarantee

If your fleet receives a violation tied to a file we managed, we work with you to resolve it — at no additional charge.

Reviews

Trusted by fleets that take compliance seriously.

“FileReady is easy to use, and I love having everything in one place. The automated reminders about possible issues are super convenient. I highly recommend it.”

Charles DeGrazia Jr.

President · Highway Inter State Transportation Co. Inc.

Questions

What fleet managers ask us first.

Something else? .

Do my drivers need an account or an app?

No. You send a secure link and they upload a photo of the document from their phone. It goes straight into their file.

What happens when an auditor shows up?

Export any driver's complete file, or every driver's, as a PDF or ZIP organized by §391 category.

Where does the Safety Score data come from?

FMCSA's public carrier data, looked up by your USDOT number. There's nothing to upload, and it's included in every plan.

We already track maintenance in a spreadsheet.

Import it. Units come across in one pass, and once you set each schedule's intervals and last-service readings, due dates calculate from there.

How is Fleet priced?

Fleet is an add-on to any plan. Request pricing for your fleet and we will quote it on a walkthrough.

Who can see our data?

Only the people you invite. Your records are walled off from every other company on FileReady, encrypted at rest, and every change is logged.

Your drivers are ready.
Is your paperwork?

Bring one real driver file to a 20-minute walkthrough. You'll leave with its score and the exact list of what's missing, whether you sign up or not.

Book a 20-minute walkthrough